American Notary Public Basics
General Overview of the American Notary Public Profession
The American Notary Public is a fast-growing profession and offers a myriad of tasks, varying from state to state. Here's what you should know about this exciting career.
At least once in your life, you are certain to need the services of a notary public, or a notary for short. Notaries are licensed public servants who act as a witness and authenticate documents. Here is some basic information about American Notary Publics, what they do and how you can become one:
What Does a Notary Public Do?
The specific responsibilities of a notary vary from state to state, however some commonly performed duties include:
- taking depositions and affidavits
- administering oaths and affirmations
- witnessing signed and written official documents such as deeds and powers of attorney
What is a Notary Prohibited from Doing?
While notaries provide a wealth of services, there are some actions that they are legally prohibited from doing. This includes:
- notarizing their own, or their family's documents
- notarize outside of the state from which they are licensed under
- offer legal advice or prepare legal documents
How Do I Become a Notary Public?
A notary public must be licensed in order to practice. The training varies by state and county, however there are some general steps that must be taken to become a notary. After filling out the appropriate application and paying the commissioning fee the applicant must pass the notary public examination. In addition, some states impose minimum age restrictions and sometimes a background check is also preformed.
Courses are available that you can take, both online and traditional, to help prepare you for the exam. There are also books and other training materials available that can provide you with both the practical knowledge as well as sample tests.
Notaries serve for a predetermined number of years, according to their state of practice. Once their term is over, they must submit a renewal application and fee to renew their license.
Notaries are also expected to keep up with any changes or updates that are implemented to the notary laws and regulations. For this reason, it is recommended that notaries belong to professional associations or subscribe to notary-specific newsletters.
Where Can Notary Publics Work?
Notaries can work for a business or be self-employed, though they are typically employed by real estate companies, banks, hospitals and law offices. It is common for a notary to hold another title, as their notary responsibilities are often minimal. In these situations, clients typically walk-in for the services of a notary.
Those who are looking to start their own business should consider offering their services as a mobile notary. Mobile notaries can work from their own office or home, as well as travel to their client's home. They typically receive their clients from advertising their services or from the referral of others. Benefits of operating a mobile notary service include the ability to be your own boss and operate under a flexible schedule (nights and weekends).
For state specific tasks, licensing and notary regulations, contact the National Notary Association.
